Secretary / Receptionist (Afternoons/Evenings)

Greet and receive clients, partners, visitors and the general public, both personally in the reception area and over the telephone.  Assist clients with their requests; announce clients and visitors to the appropriate staff; transfer telephone calls to staff and/or voicemail as directed.  Other duties as assigned. Evening availability preferred.

KEY DUTIES AND RESPONSIBILITIES:

  • Answer all STVCC incoming telephones calls and direct them to the proper staff member or program.
  • Greet and receive all clients/visitors; assist them in contacting the appropriate staff member or program.
  • Maintain a positive and professional interpersonal relationship with incoming telephone calls, visitors, clients and staff along with representing the best interests of the Agency at all times. 
  • Remain sensitive to language and cultural differences of clients and staff.
  • Receive & sort incoming U.S. Mail / packages (such as U.P.S.) and distribute to appropriate staff the same day.
  • Coordinate Sign-In/Sign-Out of Agency computer and projector.
  • Backup to the coordinating STVCC Service center Secretary/Receptionist.

 

JOB RESPONSIBILITIES – COUNSELING / MISC.

  • Maintain closed Counseling Service files.
  • Data entry into Apricot for Counseling Services:  Initial entry of client information, update information/visits/session count, Outcome Questionnaires (Adult & Youth).
  • At the end of the work day:  turn off lights; lock files; secure therapy room area & evening fees collection, etc.
  • Evening counseling client reminder phone calls for next day appointments.
  • Check in clients utilizing Counseling Service Appointment Book, Billing Tickets, taking payments; etc.
  • Give Intake Packets to new clients, explain documents if knowledgeable, double check that all forms have signatures, witness appropriate documents, copy documents as required.
  • Basic Counseling Clerical Backup as needed.
  • Collects all agency cash receipts and credit card payments.
  • Distribute employee paychecks, Foster parent checks, bus passes at the SC front desk and W2’s annually.

 

QUALIFICATIONS:  

High school education with 2 years related Receptionist experience preferred.  Bilingual preferred.

 

HOW TO APPLY:

APPLICATIONS MUST INCLUDE:

-Your Schedule Availability

-Your Wage History

SUBMISSIONS MISSING THE INFORMATION LISTED WILL NOT BE CONSIDERED.

 

St. Vincent Catholic Charities

ATTN:  Ms. Shawn Koster

Fax: 517-886-1191

jobs@stvcc.org

E.O.E

Department

Apply Before

August 19, 2017
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